This page is current as of 1 October 2017.
Educator to child ratios for Victorian centre-based education and care services, and funded kindergarten programs.
Educator to child ratio requirements are determined by the age and number of children being educated and cared for by the service at any one time. To be included in the ratio, the Educator must be working directly with children. This is:
- any educator that is physically present, and
- directly involved in providing education and care to the children.
ON THIS PAGE
Ratios by age group
Mixed age groups
Where there is a mix of children from all three specified age groups, you may wish to calculate the educator to child ratios by including the older age groups as part of the ratios for children in younger age groups.
The online Mixed Age Group Ratios calculator for is available at:
Fact sheets and resources
Calculating the ratio
The following examples will help you to calculate the ratios required at your service.
All centre-based services are required to have a record of educators working directly with children.
This helps services to meet the required educator-to-child-ratios. It also ensures that children are being appropriately supervised at all times.
A staff roster, timesheet or alternative must be used to capture the required information. The record must contain:
- the name of each educator who works directly with children
- the number of hours they work directly with the children at the service
- the number of hours they are not directly working with children, including:
- rostered breaks (such as lunch breaks)
- if an educator is completing duties such as program planning
- completing cleaning or food preparation duties.
The record does not need to include short brakes such as:
- going to the toilet
- answering a phone call
- briefly talking to a parent
- checking paperwork etc.
Early childhood teachers
Requirements under the National Regulations
For the purposes of the Education and Care Services National Regulations 2011 (National Regulations), early childhood teachers are not required to be counted in the educator to child ratios, however an early childhood teacher can be considered in meeting the diploma level qualification requirement if working directly with children.
For more information about the early childhood teacher requirements under the National Regulations, see:
Early childhood teacher – centre based services
Early childhood teachers in funded kindergarten programs
For more information about the early childhood teacher requirements for funded kindergarten programs, see: Early childhood teacher requirements for funded kindergarten programs