School Generated Funding

This information has moved to the new Policy and Advisory Library (PAL). The content is an archive only and is no longer being maintained. For accurate advice visit PAL.

Purpose of this policy

To ensure that schools conduct fundraising within department guidelines.

Fundraising methods and guidelines

This table provides guidelines for the different methods of fundraising.




Primary and Secondary School councils may receive tax deductions only for ATO approved School Building or Library Funds that have been granted Deductible Gift Recipient Status (DGR).

Special Developmental School councils may receive tax deductible donations only for ATO approved Deductible Gift Recipient Status (DGR).

In both cases the relevant schools will need to issue tax deductible receipts to donors. For further information refer to the Deductible Gift Recipient Funds - Fact Sheet – August 2015

Fund raising for charitable causes

School councils should seek written advice from organisations promoting fundraising activities on the percentage of funds raised that are directed to the named charity. Schools:

  • may support charitable appeals
  • should consider whether the methods used to raise funds for any specific appeal are appropriate.

Hire of school facilities

School councils:

  • may allow the use of school facilities by outside bodies when the facilities are not required for school purposes
  • is responsible for establishing the terms and conditions of use.

Leasing of space for advertising

For information, see: Advertising on school sites

Other sources

Other sources of financial assistance may be:

  • local government councils
  • service clubs, such as Apex, Lions and Rotary
  • businesses and community groups.
  • philanthropic trusts with an interest in supporting educational projects.

Tuition fees for evening classes

Tuition fees may be charged to students attending evening classes at secondary colleges for extra-curricular subjects and:

  • all tuition fees received are retained by the school
  • school councils may add a service fee to any approved tuition fee.

Tuition fees are not to be charged for:

  • evening classes in academic, bridging or preparatory classes.
  • a student in full-time attendance at a government school who is enrolled in a night class with the approval of the Regional Director.
  • a teacher in a government school undertaking professional studies for teaching purposes in any class not reimbursed by the Department.

Raffles and bingo


  • must obtain permission and instructions from the Victorian Commission for Gambling Registration before conducting a raffle or bingo
  • should seek advice from Consumer Affairs Victoria before undertaking any activities involving the consumption or sale of alcohol.
  • need to be aware of both the Liquor Control Reform Act 1998 and the Gambling Regulations Act 2003, if the school is considering using liquor as a prize.

See: Alcohol

Sponsorship and promotions

School councils:

  • must not enter into sponsorship arrangements with organisations involved with tobacco or alcohol products
  • should take into account the:
    - values and views of the school community
    - school's strategic plan
    - educational value of any activities directly involving students in fundraising.

See: Sponsorship

Related policies

Related legislation

  • Section 2.3.5.Education and Training Reform Act 2006
  • Gambling Regulation Act 2003
  • LiquorControl Reform Act 1998

Department resources

  • For the Finance Manual for Victorian Government Schools see: School Financial Guidelines.
  • Policy template for schools - a downloadable policy template for Victorian government schools is available on the Department's intranet at: Fundraising Schools can modify the template to suit their local circumstances.

Other resources

For further information about gaming:

  • contact Victorian Commission for Gambling Regulation: